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Executive Director

 CASA CTA is a nonprofit organization based in Stephenville that provides advocacy services to abused and neglected children in Bosque, Eastland, Erath and Hamilton Counties. The program recruits, trains, and supports volunteers to serve as Guardian ad Litem for children in the state foster system.

Qualifications:Bachelor’s degree; 3 years experience; effective public presentation skills; excellent oral and written communication skills; ability to interact well with diverse populations and personalities.

Responsibilities: Fiscal Management; Resource Development/Fund Raising including grant writing and management, special events, annual campaign, capital campaign. Program Management; Staff and Volunteer Leadership; Volunteer Recruitment, Retention and Recognition; Community and Public Relations; Liaison with state and national associations and key stakeholders; Strategic Planning and Development.

Benefits: Competitive Salary based on qualifications and experience; Liberal Paid Time Off and Holiday Policies; Simple IRA Salary Deferral Election with Company Match

Conditions of Employment: Flexible scheduling, including some evening and weekends; Bending and lifting when setting up for events, storing supplies, moving donations, etc.; standing for extended periods of time when making presentations, at special events, etc.; pass extensive background checks; reliable transportation and good driving record.

Application and resume required. 254-965-6610

Applications close October 31, 2019.

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Job Description

Executive Director

Summary of Responsibility:

The Executive director is responsible for the overall management of the organization and all aspects of the organization’s operations. Key responsibilities include, but are not limited to:

  • Resource Development and Maintenance
  • Program Responsibilities
  • Community and Public Relations
  • Personnel and Volunteer Management
  • Liaison to the Board of Directors
  • Fiscal Management

Resource Development and Maintenance

· Write all state and federal grant proposals; Serve as grant manager – submitting all RFRs and reports.

· Research, write and submit additional grant proposals and other funding applications.

· Oversee maintenance of a donor database and tracking system for monetary and nonmonetary resources.

· Work with Board and committees in fund-raising events / activities.

Program Responsibilities

· Utilize Texas CASA Online Data Management System for all Texas CASA required reports.

· Oversee and supervise coordination of all volunteer activities including recruiting, screening, training, and supporting of volunteers.

· Maintain an awareness of cases and assignments of volunteers.

· Cooperate and regularly communicate with the Court, TDFPS and attorneys to promote an understanding and acceptance of the CASA advocacy role.

· Approve quarterly statistical program reports.

· Oversee program compliance with established policies, procedures, and standards.

· Maintain current knowledge of legislation affecting children and knowledge of the local and state court system.

· Promote the program by attending key events.

· Evaluate services being provided in relation to specified goals and standards and recommends modifications where appropriate.

· Review standards for CASA agencies; assure compliance with funding and regulatory entities.

Community and Public Relations

· Coordinate public relations with the purpose of recruiting volunteers and increasing public awareness of CASA goals and activities.

· Develop and maintain relationships with all appropriate groups, agencies and organizations, including other child advocacy and community service organizations, Department of Family & Protective Services, and judicial and legal entities.

· Oversee news releases and other media coverage.

· Approve all written material developed, printed, and distributed by the organization.

· Be available for public speaking engagements.

Personnel Management

· Hire and supervise staff.

· Write and revise, as necessary, the job descriptions for staff, volunteers, and board.

· Prepare and discuss yearly performance evaluation of appropriate staff; work with Program Director to conduct yearly performance evaluation of Advocacy Supervisors.

· Monitor staff compliance with required training and staff development.

Board of Directors Liaison

· Attend all Board Meetings.

· Coordinate with Board President the preparation and distribution of Board agenda and packets.

· Assist Board in writing and reviewing policies, procedures, and activities to ensure compliance with grants and standards.

· Oversee implementation of Board directives, policies, and procedures.

· Serve as liaison between Board and staff.

· Inform Board of program operations, changes and concerns, outlining possible solutions.

· Maintain official copies of all organizational records, including board minutes.

Fiscal Management

· Manage day-to day fiscal operations.

· Submit monthly and quarterly financial reports to grantors (as required).

· Prepare and present monthly financial reports to the Board of Directors.

· Coordinate with Board Treasurer to run payroll.

· Manage all grants; submit RFRs.

· Review insurance policies, work with auditor on annual audit.

· Submit payment of payroll taxes, Texas Workforce and IRA deposits.

· Prepare and submit 941 and Texas Workforce reports.

· Prepare and distribute W-2s.

· Prepare, revise and administer the organization’s annual budget.

· Responsible for purchasing.

· Utilize QuickBooks 

  • to document accounts receivable, accounts payable, donations, 
  • to prepare and run checks for bills and expenditures for reimbursement and accounting, and
  • to run all financial reports.